How Acumatica Helps Consulting Engineering Firms Invoice Faster

Fast invoicing isn’t just about getting bills out the door, it’s about improving cash flow, reducing billing errors, and giving project managers the control they need to move work forward. 

For consulting engineering firms, billable hours and project-based revenue are the norm, so any delays in invoicing can mean delays in getting paid. That’s why so many firms are turning to Acumatica, and now its Professional Services Edition, to speed up the billing process without sacrificing accuracy.

Why Fast Invoicing Matters for Consulting Engineers

In consulting, time is money, and if your team’s time and expenses aren’t entered and approved quickly, billing gets held up. When invoices are delayed, cash flow suffers.

Faster invoicing means:

• You get paid sooner, improving working capital.
• Fewer billing errors, since project managers review the work before it goes out.
• Less burden on the finance team, since invoicing becomes a shared responsibility across roles.

"We see fast invoicing as a key performance indicator," says Sean Fitzsimmons, Principal at ReviveERP. "It’s one of the clearest ways to measure whether your systems and teams are aligned."

How Acumatica Speeds Things Up

Acumatica gives consulting engineering firms the tools to invoice quickly and without the back-and-forth you might be used to. 

1. Time and Expense Entry from Anywhere

Your team enters time and expenses in real-time using Acumatica’s mobile interface. Whether they’re onsite or in the office, engineers and staff can log their hours, upload receipts, and categorize billable items directly against the correct project.

2. Built-In Approvals for Faster Turnaround

No more chasing down email threads. Acumatica routes time and expenses to the right manager for approval using built-in workflows. Once it’s approved, the data flows directly into the project billing engine with no manual rekeying required.

3. Project Managers Own the Invoicing Process

Project managers are already reviewing time and expenses, so why not let them generate the invoice, too? With Acumatica, they can create draft invoices, review for accuracy, and submit them to clients. This reduces back-and-forth, improves accuracy, and makes sure invoices reflect what was actually delivered.

Introducing Acumatica Professional Services Edition

In 2024, Acumatica launched its Professional Services Edition, a purpose-built solution for project-based firms like consulting engineers.

Here’s what it adds for firms looking to speed up invoicing:

• Project Accounting designed for time & materials, fixed-fee, or milestone billing.
• Real-time WIP tracking to support accurate revenue recognition.
• Integrated CRM, so client contract terms are visible at the time of billing.
• Role-based dashboards for project managers, finance, and leadership.

"What sets Acumatica apart is that it adapts to the way consulting engineers work, not the other way around," says Jason Leveson, Principal at ReviveERP.

Why ReviveERP?

At ReviveERP, we specialize in helping consulting engineering firms implement and optimize Acumatica. Our custom modules, like PTO tracking and resource planning, are designed specifically for project-based businesses. We configure workflows, reports, and dashboards to match how your teams actually work.

Ready to Invoice Faster?

If your team is still relying on spreadsheets, disconnected tools, or an outdated ERP to manage billing, it’s time to rethink the process. 

Let’s talk about how Acumatica can help you speed up invoicing, streamline project accounting, and finally get real-time visibility into what’s happening across your firm.

Request a Demo or Contact Us to learn more.

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