How to Track and Book Vacation Time in Acumatica

Managing employee vacation time can be a headache, especially for consulting engineering and construction firms juggling tight project deadlines. 

Without the right system, tracking available hours, handling requests, and approving time off quickly can easily fall through the cracks.

That’s why ReviveERP has developed a simple, effective workflow within Acumatica’s Project module to make vacation tracking and booking easy for both employees and supervisors.

Here’s how it works:

A Streamlined Vacation Tracking Workflow

Using built-in features in Acumatica’s Project module, combined with customized Dashboard Tiles, your team can:

• Track each employee’s available vacation hours
• Submit vacation requests directly through the system
• Monitor the status of pending requests
• Approve or deny time-off requests efficiently

No more spreadsheets or chasing email chains. Everything happens in one place inside your ERP.

Easy Time-Off Requests for Employees

Employees can submit their vacation time requests through Acumatica’s intuitive interface. Each request is automatically linked to their available vacation balance, so there’s no confusion or manual tracking needed.

Employees can:

• View their current available vacation hours
• Select the dates they’d like to request off
• Submit the request directly within Acumatica

They can also check the status of their requests at any time, seeing whether it’s pending, approved, or declined.

Real-Time Oversight for Supervisors

Supervisors and managers get instant visibility into pending vacation requests from their teams. Custom Dashboard Tiles highlight:

• New requests requiring action
• Upcoming approved time off
• Overall vacation balances

This makes it easy for managers to approve or reject requests promptly, and helps make sure you’re never caught short-handed on important project deadlines.

With everything centralized, supervisors can plan project staffing and resource allocation more effectively.

Why Vacation Tracking Matters for Engineering and Construction Firms

In fast-paced industries like engineering and construction, staffing changes can disrupt project timelines and budgets, so having a reliable system for managing vacation time helps you:

• Prevent resource shortages
• Maintain project schedules
• Improve employee satisfaction and transparency
• Reduce administrative overhead

Vacation planning shouldn’t be stressful, and with Acumatica and a smart setup from ReviveERP, it doesn’t have to be.

How ReviveERP Can Help

At ReviveERP, we customize Acumatica to fit the real-world needs of consulting engineers and construction firms. Our proven vacation tracking workflow is just one example of how we make Acumatica work harder for you.

From setup to customization to training, we’ll help you:

• Configure vacation tracking inside the Project module
• Build useful Dashboard Tiles for employees and supervisors
• Make sure your team gets the visibility and control they need

Ready to simplify vacation tracking with Acumatica?

Contact ReviveERP today to learn how we can help your team manage time off more efficiently—and keep your projects running smoothly.